Privacy Policy | CaptoLearn

Effective Date: December 23, 2025

CaptoLearn requests access to your device camera and microphone(record audio) only when you explicitly enable features that require them (for example, recording a practice exercise, submitting a video assignment with audio, or participating in an interactive speaking activity). This page explains precisely which permissions are requested, the reasons they are requested, how captured media and audio are handled, and how you can manage, revoke, or request deletion of recordings.

Android permission identifiers

When running on Android, CaptoLearn requests the following runtime permissions where applicable:

• android.permission.CAMERA — to capture photos and record videos.
• android.permission.RECORD_AUDIO — to record audio for spoken assignments, practice recordings, or live interactions.

iOS equivalents (Info.plist keys)

For iOS, CaptoLearn includes user-facing rationale strings in Info.plist and requests permission at runtime:

• NSCameraUsageDescription — description shown when requesting camera access.
• NSMicrophoneUsageDescription — description shown when requesting microphone access.

1. Why we request camera & microphone access

We request these permissions only to support explicit feature use cases, including:

• Capture video assignments (video + audio) and practice recordings.
• Record spoken responses for language, presentation, or oral assessments.
• Enable short self-recorded demos, profile video uploads, or verification (where required by an organization).
• Support in-app features such as live practice sessions when explicitly enabled.

2. When we access the camera or microphone

Access occurs only after an explicit user action that triggers the feature (for example, tapping “Record” or “Upload Video”). We do not access the camera or microphone in the background or without your knowledge.

3. How captured media & audio are used

Media and audio captured via the camera or microphone are used only for the purpose you initiated, including:

• Submission to a course, assignment, or instructor for review and grading.
• On-device processing such as trimming or quality checks if you opt to use those tools.
• Optional automated processing (e.g., transcription, automated scoring, or AI-assisted feedback) when explicitly enabled — in such cases we will notify you that files are sent to our servers for processing.

4. On-device vs. server-side processing

Where feasible, CaptoLearn processes media on-device to minimize data transfer. When advanced processing is required (for example, server-based AI transcription, automated assessment, or integration with third-party services), we will:

• Request your explicit consent before uploading media for server-side processing.
• Transmit files over encrypted channels (TLS) to our secure processing infrastructure or to contracted providers bound by agreements that require data protection.

5. Storage and retention

Uploaded audio and video are stored and retained in accordance with our general Privacy Policy and any retention settings controlled by your organization (if applicable). Typical principles:

• We retain recordings only as long as necessary to provide the feature (course records, grading) or to meet legal obligations.
• Temporary cached copies stored on your device for offline use are retained only while you permit offline access or until cache is cleared.
• You can request deletion of uploaded recordings — see the Contact section below.

6. Sharing & third-party processors

We do not share your camera captures or private audio with third parties except in the following limited cases:

• With your explicit consent (e.g., when you choose to share a recording with another user or group).
• When we use service providers to store or process media (for example, cloud storage or transcription services) — these providers are contractually required to protect the data and may only process it on our behalf.
• To comply with legal requirements or to protect rights.

7. Security safeguards

CaptoLearn applies industry-standard security measures to protect media in transit and at rest, including:

• TLS for all network transmissions.
• Encryption-at-rest for stored media where required by our data policies.
• Access controls ensuring only authorized users (e.g., instructors, admins) can view submissions.
• Contractual, technical, and organizational controls with third-party processors.

8. User control, revocation & device settings

You have full control over permission grants. Revoking permissions will prevent features that require camera or microphone access from functioning.

• Android: Open Settings > Apps > CaptoLearn > Permissions, then toggle Camera and Microphone (or Record Audio).
• iOS: Open Settings > CaptoLearn > Camera / Microphone or Settings > Privacy > Camera / Microphone and update permissions.

Revoking permission does not automatically delete any files you already uploaded to CaptoLearn servers; to request removal, contact support (see Contact section).

9. Short in-app consent copy (recommended)

Use an explicit, concise prompt immediately before triggering runtime permission requests. Example:

On iOS, include clear Info.plist entries (NSCameraUsageDescription, NSMicrophoneUsageDescription) that mirror the in-app rationale.

10. Children and parental consent

If a learner is a minor, a parent or guardian should review the permissions requested and provide consent where required by law. CaptoLearn complies with applicable laws regarding children's data; consult our main Privacy Policy for jurisdiction-specific details.

11. How to request deletion or changes

To request deletion of uploaded audio/video, changes to retention, or to exercise other privacy rights, contact us:

Email: privacy@captolearn.com
Support: support@captolearn.com

12. Changes to this notice

We may update this permissions notice to reflect changes in features, platform behavior, or legal requirements. When we make material changes we will update the effective date at the top of this page.

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Legal note: This notice is intended to explain our technical and operational approach to camera and microphone permissions. It does not constitute legal advice. For full legal compliance (including jurisdiction-specific requirements such as GDPR, CCPA, COPPA), please consult qualified legal counsel.